SVDA By-Laws
Article 1 Name
Section 1. The name of the organization shall be Sacramento Valley Darting Association.
Article 2 Definition
Section 1. Whenever the initials SVDA are used in these by-laws they shall mean Sacramento Valley Darting Association.
Section 2. Whenever the word BOARD is used it shall mean the offices described in Article 6 Sec.1
Section 3. Whenever the word SPONSOR is used it shall mean owner(s) or management of any sponsoring establishment.
Section 4. Whenever the word NEUTRAL is used it shall mean a person not involved in the team, location, or division under discussion.
Article 3 Objectives
Section 1. The objectives of the SVDA shall be to promote darts, coordinate the functions and activities of darts, and sanction League play according to the rules in effect as well as to establish and maintain friendly relationships with similar organizations.
Section 2. The SVDA shall be a non-profit, non-political and non-sectarian organization.
Article 4 Fees
Section 1. Membership and season fees shall be established by members of the S.V.D.A. at general meetings.
Section 2. Membership fees shall be applicable for a period of one (1) season. Dates for sign-ups to be set by the current Board. An applicant shall be considered to be properly registered when, within current policies, his/her application card and appropriate fee has been received by the Treasurer and/or Results Secretary.
Section 3. Sponsor fees shall be applicable each season. Sponsor fees shall be paid at or before the scheduling/Captains meeting. Teams who sponsors fees are not paid will not play until money is received.
Section 4. Membership fees equal in number to that of a complete team for the season being entered must accompany each sponsor fee.
Section 5. Teams changing home locations during the course of a season, for reasons other than expulsion or closing of location, shall reimburse that sponsor at a rate of $5.00 per remaining home match. Such a reimbursement shall not exceed the total fee posted by the sponsor. Such team shall not be permitted to continue to play unless the Board has been advised by the affected sponsor that such reimbursement has been made.
Section 6. Sponsors will not be permitted to sign-up a team until previous seasons sponsors fees have been paid.
Section 7. Teams who have not paid all applicable fees will be subject to a 3-point penalty, per week not paid.
Article 5 Membership
Section 1. Membership is open to anyone who evidences interest in darts as a sport.
Section 2. All memberships are subject to approval by the Board.
Section 3. A membership may be terminated or restricted by a majority opinion of the Board if such a member created disharmony or behaves in a manner which is prejudicial to order and discipline. (Refer to "Rules of Play", Article 6) The Boards decision in such a matter may be appealed by the member concerned to a Committee comprised of least five (5) neutral captains drawn by lot. Such appeals must be in writing and have been received by the Secretary no later than seven (7) days after the Boards ruling. The secretary shall arrange for the location for such a meeting and notice shall be sent to the Neutral Captains within three (3) days of receipt of the appeal. No further appeals will be possible.
Article 6 The Board
Section 1. The Board shall be comprised of the President, Vice-President, Secretary, Treasurer, Results Secretary, and eight (8) additional members.
Section 2. When a Board vacancy occurs, sufficient addition shall be made in accordance with Section 5 of this Article, to bring Board membership up to the required total of thirteen (13). Such additions must be made no later than the next regular monthly Board meeting following the creation of the vacancy. No joint offices may be held.
Section 3. The Board shall be elected for a period of one (1) year and shall take office no later than one (1) week from date of election.
Section 4. No Sponsor shall serve as a Board member at the same time. EXCEPTION: Those Board members becoming Sponsors after the date of election shall be permitted to complete their term of office.
Section 5. Board vacancies may be filled by the President provided the following criteria are met:
- The vacancies in question are not the result of recall proceedings authorized under Article XIV.
- Volunteers are called for via written notice to each sponsoring establishment posted at least ten (10) days prior to the date of the Board meeting at which such additions are to be made.
- The names of all applicants are submitted to the Board.
- The proposed member was eligible for office at the preceding election.
- A majority of the Board approves the appointment.
Section 6. A Board member automatically resigns when, he/she fails to appear at three (3) meetings. Board and general meetings scheduled for the same night shall be considered one (1) meeting. In cases if extreme circumstances absences may be excused subject to a majority of Board members.
Section 7. Board members resigning as per Section 6 shall not be permitted to run for office at the subsequent election.
Article 7 Board Duties/Quorum
Section 1. The Board must be at least once each month. The meeting shall be determined by the President. Attendance shall be excused if notice of the meeting is not received at least three (3) days prior to the meeting. There shall be no impromptu Board meetings held, unless all Board members are present. All members must be present to vote. If all members are not present, the meeting is invalid.
Section 2. Board meetings shall have a time limit of 2½ hours from the time the meeting is called to order. A maximum of 15 minutes shall be allowed for the purpose of completing a point under discussion. This section may be waived by the unanimous vote of the members in attendance.
Section 3. Seven (7) members in attendance shall constitute a Quorum. In the absence of the President and Vice President, the Senior Board Member (the person having served the most terms) shall assume the Chair.
Section 4. Should two (2) consecutive Board Meetings, scheduled as per Section 1 fail to produce a Quorum, the Board shall be considered dissolved. It shall be the responsibility of those members attending the second such meeting to arrange and call for an election meeting within 30 days. They shall also be responsible for ensuring the success and continuity of the SVDA until such time as the new Board takes office.
Article 8 Duties of the Officers
Section 1. PRESIDENT: The President shall preside at all meetings. He/she may vote only to break a tie. His/her signature will be one of the valid signatures on both the checking and savings accounts.
Section 2. VICE PRESIDENT: The Vice President shall assist the President in maintaining the efficiency of the operation, and in the absence of the President, he/she shall assume the duties normally performed by the President. His/her signature will be one of the valid signatures on the checking and savings accounts.
Section 3. Should both the President and Vice President take leave of office, the Senior Board Member (Article7 Section 3) shall assume the duties of the President with the provision that he/she call an ELECTION MEETING within thirty (30) days of their leaving office.
Section 4. SECRETARY: The Secretary will record the minutes of all meetings, handle correspondence, and distribute all meeting notices. His/her signature will be one of the valid signatures on the checking and saving accounts.
Section 5. TREASURER: The Treasurer will have custody of all SVDA funds and shall promptly deposit all moneys received. He/she shall be responsible for the collection of fees and fines. He/she will be required to submit a Treasurers report monthly. His/her signature will be one of the valid signatures on the checking and savings accounts. The Treasurer, at the direction of the Board, shall submit the books for audit as requested.
Section 6. RESULTS SECRETARY: Duties consist of; Receiving and compiling results of the weekly matches from the Team Captains. Typing these statistics and returning them to the Team Captains each week.
Section 7. BOARD MEMBERS: Sufficient Board Members as required per Article VI Section 1 shall assist in administration of SVDA policy. In conjunction with the officers except the Results Secretary, they shall be Advisors to the various Divisions during sanctioned play.
Section 8. All checks issued by the SVDA must be approved by two (2) of the authorized Board Officers.
Section 9. Withdrawals from the SVDA savings account must be made by any two (2) of the authorized Board Officers (President, Vice President, Secretary, or Treasurer) after such a withdrawal has been approved by the Board or a majority of members present at a General Meeting.
Article 9 Meetings
Section 1. BOARD MEETING: Such meetings shall be comprised of Board Members only and be subject to the provisions set forth in Article VII Sections 1 and 2. EXCEPTION: The Board may authorize invited guests to attend.
Section 2. PROTEST MEETINGS: Such meetings shall be subject to the provisions set forth in the Rules of Play currently in effect.
Section 3. CAPTAINS MEETING: Such meetings shall be comprised of the Board and the Captains or a representative from each registered team.
Section 4. GENERAL MEETINGS: A General Meeting shall be held prior to the awards presentation at the end of each season. One such meeting may be for the purpose of Elections. Such a meeting must be announced by direct mail to all Sponsoring establishments and Members at least seven (7) days prior to the meeting.
Section 5. RECALL MEETINGS: Recall meeting shall be held subject to provisions set forth in Article XIV.
Section 6. SPECIAL GENERAL MEETINGS: Such a meeting may be called by any member for a specific purpose only. The specific purpose must be in writing and witnessed by the signature of at least 100 members in good standing or 10% of the current membership; whichever is less.
Section 7. Unless other specified, all meetings shall be called at the discretion of the Board.
Section 8. Unless otherwise specified, meeting announcements must be mailed at least five (5) days in advance of the meeting.
Section 9. Persons other than the sponsors, using a sponsoring establishment as their home address, will not be included in any of the mailings decreed by the Board.
Section 10. It is the responsibility of each member to maintain a current and valid address with the Secretary and Results Secretary.
Section 11. Any member may request to be a guest at a board meeting. Request shall be made by Mail to the Secretary to have the members item added to the next meeting agenda. Upon approval by the board, the secretary will notify the member of the date, time, and place of the next board meeting.
Article 10 Elections
Article 1. Election shall take place after the spring season and prior to the summer season.
Article 2. All elections shall be by secret ballot. It shall be the responsibility of the Secretary to construct such a ballot.
Article 3. There shall be two (2) separate ballots, one for the offices of President, Vice President, Secretary, Results Secretary, and Treasurer and one for the eight Board members at Large. On the ballot for President, Vice President, Secretary, Results Secretary, and Treasurer, should more than two (2) candidates be nominated, the following shall prevail:
Any candidate receiving at least 50% of the votes shall be considered elected.
Should (a) not prevail there will be a runoff between the two candidates receiving the highest number of votes on the first ballot.
Section 4. Those not elected as officers of the Board may have their names added to the ballot for the eight (8) members at large.
Section 5. On the ballot for the eight (8) members at large, the candidates receiving the highest number of votes shall be considered elected. In the case of a tie, a runoff will be held.
Section 6. No member may vote more than once per candidate per office per election.
Section 7. The Secretary shall call for candidates for all the existing Board positions no sooner than 45 days and no later than 30 days prior to the date scheduled for elections. Those Members wishing to place themselves in contention for an office or offices shall notify the Secretary in writing posted no later than 20 prior to the date of the election. Such persons shall not be required to attend said meeting. Those persons shall be given the opportunity to state their qualifications via mail announcing the date, time and location of the election meeting. EXCEPTION: This section is not applicable when conditions are those set forth in Article VII Section 4.
Section 8. Nominations from the floor shall only be accepted for an office for which there is no candidate on the ballot. EXCEPTION: This section is not applicable when conditions are those set forth in Article VII Section 4.
Section 9. As all ballots are deposited or collected, the Secretary or appointed board member shall verify the person voting is a current SVDA member in good standing.
Section 10. The count of ballots shall be equal to the number of members voting.
Section 11. If for any reason the election is not held in accordance with the by-laws, the election is void. A new election will be held at the earliest possible date.
Section 12. The entire board shall help make the election process follow the by-laws established.
Article 11 General
Section 1. These by-laws may be amended at a General Meeting. A 2/3 majority of the members in attendance shall be required.
Section 2. Rules and regulation to supplement these by-laws shall be devised for the purpose of clarity and uniformity. Addition and changes may be made according to the provisions set forth in Section 1 above.
Section 3. The order of business and/or procedures of any meeting called or any subject not covered by these by-laws or noted in Board Minutes shall be subject to "Roberts Rules of Order Revised". However, should there be a conflict with these by-laws and/or rules, the latter shall prevail.
Section 4. Any and all correspondence involving the league and tournaments shall be addressed to the SVDA Post Office Box. EXCEPTION: Results and/or changes of address will be mailed to the Results Secretary.
Section 5. All printed material mailed or handed out on behalf of the SVDA shall be proof read and approved by at least two (2) board members before final printing or mailing. EXCEPTION: Weekly results mailings.
Article 12 Contracts and Agreements
Section 1. The Board shall have the authority to enter into contracts and agreements in the name of the SVDA.
Section 2. Any and all master/original artwork or templates used SVDA purposes shall be considered property of the SVDA.
Article 13 Expenses
Section 1. Any authorized member is to be reimbursed for all expenses incurred in the name of the SVDA.
Section 2. All expenses are subject to approval by a majority of the Board Members in attendance at a Board Meeting.
Article 14 Recall of Board Members
Section 1. Any Board member may be recalled from office by a 2/3 majority of those present at a Board or General Meeting. Members other than Board Members may institute recall under the provisions set forth in Article 9 Section 6.
Section 2. Any Board member recalled by the Board may appeal under the provisions set forth in Article 9 Section 6. (Special General Meetings) Such appeals must be in writing and received by the Secretary no later than fifteen (15) days after the Boards recall ruling. There can be no further appeal.
Section 3. Recall voting shall be done by secret ballot.
Section 4. Should recall take place at a General Meeting, it shall be immediately followed by an election to fill the created vacancy(s). If the President is recalled, the office shall be assumed by the Vice President after which a new Vice President shall be elected If the successful candidate is a Board Member, a subsequent ballot shall be held to fill the new vacancy.
Section 5. Any Board Members who are recalled will not be eligible for office for a period of three (3) Years from the date of Recall.
Section 6. Should the President be recalled and appeal his/her case, his/her duties shall be assumed By the Vice-President from the date of petition until a final determination is made at a Special General Meeting. In the absence of the Vice President, the duties shall be assume by the Senior Board Member the in attendance.
Article 15 Policy
Section 1. Policy changes, temporary rulings, and general information may be announced on the weekly results sheets or a supplementary sheet. These policies will be considered to be in force immediately. It is the responsibility of each member to read these announcements. NOTE: The Captain of each team is responsible for obtaining information from the SVDA when result sheets have not been received.
Section 2. Addendum and changes shall be mailed to the Sponsors establishment within seven (7) days of proposed changes. These addendum and changes may be ratified as set forth in Art. 11 Sec.1.
END
HOME SCHEDULE STANDINGS VENUES THE SHAFT
EVENTS LINKS RULES OF PLAY BOARD BY-LAWS